Your Basic Guide To Knowledge Management

Article by Jerry Boucher - 27 Dec 2020 - 4 minute read

With today’s changing policies, regulations, and processes, remembering every detail of a job can be a challenge in its own right. For any business, it’s important to archive your workforce’s collective knowledge to cut down on time wasted by the employees following old protocols and looking for information. This is where knowledge management comes in.

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Basically, knowledge management is the conscious process of retaining, defining, structuring, and sharing the experience and knowledge of employees within an organization. Its primary goal is to improve the efficiency of the organization and save knowledge.

To know more about knowledge management, you can visit The Cloud Tutorial or read this basic guide below:

An Overview Of Knowledge Management

Knowledge management refers to learning and training in an organization. It includes a cycle of sharing, creating, auditing, and structuring knowledge to maximize the effectiveness of the collective knowledge of an organization.

The goal is to allow organizational learning and make a learning culture where knowledge sharing is encouraged and people who are seeking how to improve themselves will find it easy to do it.

Types Of Knowledge

When it comes to knowledge management, it’s helpful to consider the kinds of knowledge and how possible it is to share that knowledge within an organization.

The two primary types of knowledge are explicit knowledge and tacit knowledge. 

  • Explicit knowledge is the information that’s easily taught and codified, like mathematical equations and how to change the toner in the printer. 
  • On the other hand, tacit knowledge is less easy to package, more intuitive, and share with other people. Some examples of tacit knowledge are understanding body language and innovative thinking.

Successful knowledge management can improve any organization in many ways. It’ll ensure that employees’ specialized knowledge doesn’t leave with them or won’t go unused by some employees who could benefit from that knowledge.

In addition to that, knowledge management enables better situational awareness and will open doors for learning regarding the best practices and ways to improve your organization, which are all helpful when increasing customer retention.

Importance Of Knowledge Management

Aside from boosting your organization’s efficiency, knowledge management is vital because it also enhances the decision-making ability of your organization. When ensuring that every employee has access to the overall expertise held within your organization, you’ll be able to build a smarter workforce to make well-informed and quick decisions that could benefit your organization.

The significance of knowledge management continues to grow every year. As the market becomes more competitive, one of the ways to stand out and have an edge is to allow your organization to be flexible. This way, you’ll be able to spot issues from a distance and quickly respond to the new innovations and information.

Reasons To Invest In Knowledge Management

Here are various reasons why your organization requires knowledge management practices:

  • Preserve Your Employee’s Knowledge

What happens once your key developer with years of expertise and experience decides to retire or work somewhere else? They’ll just take the knowledge with them, which may result in an uphill battle as everything will be lost. From the job experience to resolving the issues will be lost, leaving your organization struggling to find a new replacement.

That’s the reason why knowledge management plays an important role in your organization. It enables organizations to document the experience and know-how of senior managers so your organization’s knowledge won’t be lost once an employee resigns or retires. Plus, it can help you get the most out of human assets in your organization.

The framework of knowledge management can also be used for training new hires and get them up to speed with the organizational norms quickly.

  • Boost Innovation Within Your Organization

Reusing knowledge can fuel innovation. Once you apply the knowledge of people who’ve been in the field for a long time, you’ll have a refined and new approach towards the problems and processes. This new perspective leads to the birth of innovation and encourages more ideas.

No matter what the motivation is, knowledge management plays an important role in the success of an organization and it’s an aspect that you must take seriously.

  • Lessen Future Failures And Risks

It’s a fact that most of the challenges or issues that your teams or employees face won’t be unique. Odds are that somewhere or someone in your business has already solved some problems you're facing. So, it only makes sense to use that knowledge to avoid costly mistakes and pitfalls altogether.

By accurately documenting and preserving knowledge, businesses may lessen the risk of recurring errors that may happen in the future.

Knowledge management plays an important role in any business only if an organization knows how to implement it properly. So, it’s crucial to know the basics of knowledge management first to better understand how it works and how it can benefit a business in the long run.

Jerry Boucher
About Jerry Boucher

Jerry Boucher has been working as a blogger for more than four years, producing business-related topics on his blog. Jerry also submits guest posts to other websites to educate more readers and attract them to visit his blog.